Warning letters are written in order to warn an employee for his or her unethical behavior or bad performance. A warning letter is used as a last resort to inform the employee that his/her actions will attract a penalty hereafter if he/she does not amend his/her ways.
Find below, useful warning letter samples and email format to help you write to employee for misconduct or poor performance.
__________ (employee’s address)
__________ (date of writing letter)
Dear __________, (employee’s name)
It is a matter of serious concern that you have ….. (briefly describe employee’s unacceptable action/behavior).
We have also received other complaints regarding…(mention other complaints received from your staff if any). I wish to bring it to your notice that I am issuing this letter as a warning for this misconduct.
I hope you correct your habits especially after the counseling you received in this regard on ….(mention date). If my office receives further complaints in this regard, the matter will be referred to higher authorities for necessary action.
I hope to see you rectifying these shortcomings and observe good conduct hereafter.
__________ (your name)
__________ (your designation)
Another employee sample warning letter format for misconduct
Mr. John Sims,
Subject: Warning Letter
This letter is issued to you as a warning letter, it has been reported against you that you have misconducted with the lower staff members. You have also been negligent towards the specific duties assigned to you. This action of yours have showed carelessness and irresponsibility.
The Management wants you to put in writing, the reasons for your misconduct with your explanation. If you will be unable to explain, then further strict actions would be taken, which may influence your job.
In case of any queries, e-mail at the address given below.